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Now Hiring: Student Community Engagement and Administrative Assistant

Compensation and commitment: $20.30 per hour, 8-10 hours per week, August 29, 2024 – May 29, 2025.

APPLICATION DEADLINE: Wednesday, July 31st at 5 pm Pacific Time

The applicant must be a matriculated student at UC Berkeley. Priority given to work study students.

To apply, submit the following items by email as a single pdf to foodinstitute@berkeley.edu with the subject line “Community Engagement and Administrative Assistant.” Please include the following in your application:

1. Cover letter
2. Résumé (limit to 2 pages)
3. Contact information for 2 professional and/or academic references

About the Berkeley Food Institute:

The Berkeley Food Institute leverages University of California resources, in partnership with communities, to shape a more just and equitable food and farming system. We empower new leaders with the capacity to cultivate diverse, just, resilient, and healthy food systems.

BFI connects eight academic units: College of Natural Resources, Graduate School of Journalism, Goldman School of Public Policy, School of Public Health, College of Environmental Design, Haas School of Business, Berkeley Law, and the College of Letters and Sciences, Division of Social Sciences. These academic units on the campus have partnered to create an interdisciplinary institute serving both UC Berkeley students and the general public. We run programs in food systems education and public interest policy, and sponsor and perform rigorous scientific and community-based research. We partner with farms, nonprofit organizations, government agencies, food and agriculture businesses, other universities and advocacy organizations to understand our changing food system and provide data and evidence-based storytelling in four mission areas: urban and rural agroecology, good food access, fair and healthy jobs, and racial equity in the food system.

Position:

The role of the Community Engagement and Administrative Assistant is to provide vital administrative support for BFI’s Community Engagement Program. Responsibilities for the Community Engagement Program include planning and implementation support for in-person and online events with affiliated faculty, community partners, alumni, and other stakeholders. Administrative activities include Salesforce maintenance, support for email communications, budget and finance administrative support and other administrative tasks as needed. BFI will train the Assistant in event planning and implementation, Salesforce, and other administrative tasks. The position works closely with all BFI staff and is supervised by BFI’s Community Engagement Manager. The position is a hybrid model with in-office and remote work.

Responsibilities include:

Community Engagement:

  • Assist with event planning and logistics:
    • Event materials and outreach production including fliers, outreach language,
      event registration pages, updating the BFI events page, etc.
    • Co-designing and distributing event evaluations
    • Communicating timely updates to event guest speakers and attendees
    • Recruiting student volunteers as needed
  • Participate in BFI events as schedule permits, and support event logistics.
  • Write community engagement-related blogs for the BFI newsletter.
  • Participate as the undergraduate student representative on BFI’s executive committee
    which meets three times per year.

Administrative Support:

  • Upkeep of BFI Salesforce database, particularly in tracking interactions with media,
    policymakers, and donors
  • Support the management of the Food Institute email and related communications;
    triaging inquiries to the appropriate staff.
  • Support with scheduling/meeting coordination, including room reservations, catering,
    AV setup, calendar management
  • Assist with other administrative tasks as needed

Required Qualifications:

  • Excellent communication skills, with particular attention to details, both written and
    visual, and communication across diverse groups
  • Ability to work collaboratively as part of a team sharing ideas and offering and accepting
    productive feedback
  • Ability to work independently and to foresee, identify, and recommend solutions in the
    position’s areas of responsibility
  • Strong attention to detail
  • Comfort with creativity, innovation, and hard work
  • Professionalism, courtesy, punctuality, and good humor
  • Interest and experience in food and farm systems
  • Interest and experience in public service and social equity, as core tenets of the UC Berkeley experience and the BFI mission

Desired Qualifications:

  • Fluency in a second language
  • Familiarity with Adobe Creative Suite, especially Indesign and Illustrator
  • Students with work-study strongly encouraged to apply

Please direct any questions to BFI Executive Director Jeanne Merrill at jeannemerrill@berkeley.edu.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For more information about your rights as an applicant, see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

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For the complete University of California nondiscrimination and affirmative action policy, see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct