BFI Administrative Coordinator

Berkeley Food Institute Administrative Coordinator

(Administrative Assistant III, Job Code 4722C)

Apply at and search for job 27231.

Please submit your cover letter and resume as a single attachment when applying.

First review date is July 22, 2019

About Berkeley

The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Departmental Overview

The Berkeley Food Institute (BFI) is an interdisciplinary/cross-campus institute that conducts research and develops policy recommendations and public outreach campaigns designed to transform food systems to expand access to healthy, affordable food and promote sustainable and equitable food production. BFI empowers new leaders with the capacity to cultivate diverse, just, resilient, and healthy food systems. In addition to performing rigorous scientific research, BFI informs and engages the public in its effort to transform food systems. To achieve these goals, the Institute provides graduate and undergraduate courses and fellowships and conducts community-based research projects. Most importantly, the Institute communicates research outcomes and policy recommendations clearly and effectively to legislators and the public. The Administrative Coordinator is a crucial role for maintaining the Institute’s day-to-day functions.


  • Administrative and program support: General program support for research, policy, and community engagement and education programs (in year one this will emphasize campus gardens coordination: tasks will include data collection, funding tracking, and outreach to support programs); general support for executive committee; and other administrative coordination as needed based on specific projects.
  • Office management: coordinate space allocation, equipment maintenance, and campuswide service protocol; inform and train BFI staff and student fellows on any changes.
  • Procurement: Process BFI purchasing and reimbursements.
  • Fundraising support: Coordinate administration of incoming grants; track incoming gifts, process donor mailings; assist with preparation of grant applications as needed.
  • Human Resources: Coordinate student fellow recruitments and hires; approve student employee timecards.
  • Events: Coordinate logistics of BFI events, including room booking, speaker communications, catering, AV, outreach, etc.
  • Communications support and customer service: manage BFI email and phone inquiries; assist with other communications activities as needed.

 Required Qualifications:

  • Working knowledge of common campus-specific computer applications and solid skills in Microsoft Office and Google Suite.
  • Experience working with administrative processes and procedures.
  • Demonstrated outstanding interpersonal and communication skills to collaborate effectively with diverse constituents, both verbally and in writing.
  • Solid event coordination experience.
  • Successful experience with teamwork, as well as self-motivation and ability to work independently.
  • Solid organizational skills and ability to multi-task with demanding timeframes.
  • Strong attention to detail.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Will need to work occasionally on evenings or weekends for events.
  • High School Diploma and/or equivalent training/experience.

Preferred Qualifications:

  • Previous administrative work in a university context is preferred.
  • Interest and experience in agri-food systems.     

Salary and Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience between the range of $23.95 – $28.74.

For information on the comprehensive benefits package offered by the University visit:

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at:

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

For the complete University of California nondiscrimination and affirmative action policy see: