BFI Gardens Data and Finances Coordinator

Berkeley Food Institute Gardens Data and Finances Coordinator

(Title Code 4920, Student Assistant III; Grad: Title Code 4919)

 Appointment: May 17 – August 15, 2020, 10 hours per week; August 16 – December 19, 8 hours per week.

Compensation: $17.25 per hour

Application Deadline: April 27, 2020, 5pm Pacific Time

Applicant must be matriculated undergraduate student at UC Berkeley. [Priority given to work study students]. To apply, submit the following items by email as a single pdf to with the subject line “Gardens Data and Finances Coordinator.”

  1. Cover letter
  2. Résumé
  3. Contact information for 2 professional and/or academic references

About the Berkeley Food Institute:

The Berkeley Food Institute (BFI) at the University of California, Berkeley seeks to transform food systems to expand access to healthy, affordable food and promote sustainable and equitable food production. We empower new leaders with capacities to cultivate diverse, just, resilient, and healthy food systems. We pursue our mission through interdisciplinary programs in in education, community engagement, research, and policy.

About the Position:

The Gardens Data and Finances Coordinator will work closely with representatives from various campus gardens and farms, BFI Gardens Outreach and Communications Coordinator, and BFI professional staff to ensure individual gardens and farm spaces are trained in finance and expense workflows. During the summer, this position will dedicate time to essential garden maintenance throughout campus gardens and farms. Then, in the fall, the position will focus on working with campus gardens and farms and BFI to collect data to update the BFI Foodscape Map as well as codify data gathering methods for participating gardens. This position will report to Nathalie Muñoz, BFI Administrative Coordinator.


  • Summer
    • Assist with ongoing maintenance of participating gardens including watering, weeding, harvesting, etc.
    • Assist with food recovery efforts for surplus food, as needed
    • Assist with coordinating volunteer opportunities put on by gardens, as needed
    • Document and track garden maintenance to be shared with gardens listserv
  • Fall
    • Ensure all student gardens leaders have the 2019 Campus Gardens Handbook, explain, teach, and answer questions about materials, including Registered Student Organization guidelines
    • Train student garden groups on allowed spending, best practices for submitting expenses, and required documentation required by the university or external funders
    • Accurately process of expenses for each garden and farm in approved format twice a month to BFI
    • Co-create data gathering objectives with gardens and support regular and consistent data collection from the gardens (to be shared with BFI and other student staff)
    • Collecting and preparing receipts for BFI reimbursement

Required Qualifications:

  • Familiarity with hands-on food production and gardening skills, including watering, weeding, planting seeds, harvesting, etc.
  • Advanced skills in Google spreadsheets for data and financial management
  • Outstanding oral and written communication skills, particularly in regards to communications across diverse groups
  • Ability to work collaboratively as part of a team
  • Ability to work independently and to foresee, identify, and recommend solutions in the position’s areas of responsibility
  • Strong attention to detail
  • Comfort with creativity, innovation, and hard work
  • Professionalism, courtesy, punctuality, and good humor
  • Interest and experience in agri-food systems
  • Interest and experience in public service and social equity, as core tenets of the UC Berkeley experience and the Berkeley Food Institute mission

Equal Employment Opportunity:

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For more information about your rights as an applicant, see:

For the complete University of California nondiscrimination and affirmative action policy, see: