Now Hiring: Administrative and Finance Director

Location: Main Campus-Berkeley
Job Title: Administrative Officer 3 (7377U) 
Timeline: Posted on December 21, 2021. Note: The search committee will begin reviewing applications on January 31, 2022. Please submit your cover letter and resume as a single PDF attachment when applying.
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The Berkeley Food Institute strives to transform food systems to expand access to healthy, affordable food and promote sustainable and equitable food production. We empower new leaders with the capacity to cultivate diverse, just, resilient, and healthy food systems.

Reporting to the Berkeley Food Institute (BFI) Executive Director, the Administrative and Finance Director uses skills as a seasoned and experienced administrative operations professional to manage, plan, and administer the operations of the BFI, administratively located at the Rausser College of Natural Resources and shared between eight schools and colleges on the Berkeley campus. The position performs short- and long-term planning for the organization and may supervise staff or students.


  • Manages, plans, and administers a range of administrative operations for the Berkeley Food Institute, including budgetary financial management, human resources, and contracts and grants.
  • Performs recharge administration.
  • Assists with strategy and organizational development as it relates to finances, HR, and internal policies.
  • Develops and prepares budgets and financial reports for funding which may be complex.
  • Performs internal studies for resource plans, including approaches, trends, sources, and uses.
  • Advises BFI directors on budgeting and spending.
  • Works closely with BFI’s postaward research administrator to advise use of funds and manage financial reconciliation.
  • Provides input into non-technical portions of grant and contract proposals.
  • May assist with fundraising related duties, particularly with regards to corporate and foundation relations.
  • Coordinates and participates in a variety of human resources activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll for unit / department.
  • Supervises a small staff of support employees and / or students.
  • Administers facilities and space logistics and manages equipment needs.
  • Develops and implements procedures for supply inventory and to keep equipment in good working condition.

Required Qualifications

  • Thorough knowledge of or ability to quickly learn University rules and regulations, processes, protocols and procedures for budget, accounting, and fund management, and / or personnel management.
  • Ability to use discretion and maintain confidentiality.
  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
  • Commitment to our mission and the practice of diverse, just, resilient, and healthy food systems.


Bachelor’s degree in related area and / or equivalent experience / training.

Preferred Qualifications

  • Interpersonal skills including verbal and written communication, active listening, and critical thinking skills.
  • Knowledge of a variety of administrative operational activities such as basic fundraising processes, risk management planning, accounting and payroll, and contracts and grants regulations and guidelines.
  • Solid knowledge of or ability to quickly learn and understand common University-specific computer application programs.
  • Strong skills in short-term planning, analysis, problem-solving, and customer service.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $48,000 – $54,000 at 60% FTE (equivalent of $80,000 – $90,000 at 100% FTE).

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a part-time (24 hours/week), Career appointment – eligible for full UC benefits.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see: